We welcome new committee members and volunteers
Volunteering is fun and rewarding. Learn about how we work and ways you can help produce this amazing community event.
How we work
We Work as a Team
Committee Meetings - approx 1 / month
We usually meet on a Thursday at 7:30 pm, at Toby Carvery, or at a committee member’s home. On average, we meet about once a month. There are rarely meetings over the summer and a few extra check-ins closer to Gala day. Don't worry, it's ok to miss meetings. Simply send us an update via WhatsApp so we have any information required for our meeting.
Occasional Zoom Calls
Sometimes we just need is a quick check-in call to avoid lengthy WhatsApp chats or when an in-person meeting isn't suitable for committee members. We use a free Zoom account so calls are limited to 40 minutes which keeps ups super focused and saves time.
WhatsApp Groups
To decrease unnecessary messages, we run various chat groups such as:
- Gala Committee members
- A pool of Gala Volunteers
- Football tournament planning
- Stallholder planning
- Etc
Volunteer Booking Site
Commitees not your thing? Easily sign up for specific jobs relating to our events.
You Choose How You Help
Each committee member or volunteer gets to choose the areas on which they would like to work.
- Prefer working in the background? Maybe you’d like to do research and form filing.
- Like to be out in front? Maybe you like to do marketing, ticket selling or speaking to sponsors.
- Creative? Maybe you’d like to design signs, graphics, web pages or presentations.
- Like numbers? Maybe you’d like to track our sales and organise money floats for events.
- Like to sew? Maybe you could alter the attire for the Court children.
- Something else? We have lots of jobs you can help with, both big and small!
Jobs are divided up to avoid any member taking on too much work.
How We Fundraise for Gala Day
- Gala Quiz
- Pig Racing and Disco Night
- Gala Football Tournament
- Scrufts Dog Show (or new event)
- Sponsorships
- Stallholder fees
- Ticket sales
- Tombola on Gala day
Tasks You Could Help With
- Marketing & Communications
- Website and booking system for tickets
- Order floats, banking, card sales
- Parade planning
- Compliance, health and safety
- Filing licenses and insurance
- Managing vendors, funfair and professional entertainment
- Football tournament planning
- Stallholder sales and management
- Helping train court children for the big parade and proclamation
- Booking performers
- Sponsorship sales
- Lauriston Castle liaison
- Ordering food and supplies for events
- Running errands
- Sewing and alterations
- Organise volunteers
- Take tickets at the gate
- Work the Tombola stall
- Bring homebaking to events
- Set up and break down chairs, tables, etc.
- Parade steward
- Hang signs and bunting
- Plan and run the races
- Etc.
Next Steps
Join our next meeting
Usually on a Thursday at 7:30 at Toby Carvery on Lauriston Farm Road. Contact us to learn when the next meeting will take place.
Volunteer Booking Site
Easily sign up for specific jobs to help with events.
Email questions or offer your time for specific tasks.