2024 Terms & Conditions

Terms and Conditions - Food Stalls/Food Trucks

These terms and conditions apply to the provision of a stall pitch at Davidson’s Mains Children’s gala to the exclusion of any other terms presented by the stall holder. This provision shall be deemed to be accepted under these terms and conditions on the earlier of 1) payment of the fee or 2) the stall holder agreeing in writing to have a stall at the gala.

By payment of the fee, you agree to the following conditions:

• All food stalls are £150 due at booking and 2% of sales from the day, unless otherwise agreed with the gala committee. Shelters are only provided upon request.  Shelters will consist of a covered gazebo with open sides. Stallholders shall provide their own tables and any other equipment required to trade from their stall. 

• Stall holders must stick to the items they have applied to sell, any additional items should be approved by the gala committee and stall holders may not transfer their stall to another provider unless agreed with the committee.

• All food products must be clearly labelled with ingredients. 

• Food stall holders shall provide their own hand washing facilities. 

• Stallholders are responsible for cleaning the immediate area surrounding their stall and disposing of their own rubbish. 

• There is no electricity, gas supply or running water available. 

• You agree to follow all applicable trading laws and regulations including the Sale of Goods Act 1979 and Health and Safety at Work Act 1974 and all food safety legislation including  those related to food hygiene. Stallholders must have all relevant traders’ licences, electrical PAT certificates for any electrical equipment, gas certificates if using LPG equipment, health and safety certificates, food trading licenses and food hygiene certificates available on request and for display on the day. 

• The stall position will be assigned by the Davidson’s Mains Children’s gala association committee and you will be advised where your allocated pitch is. You can not change your stall position.


• Access to Lauriston Castle is from 9.30am on the 15th June 2024. The gala parade leaves the green at 11.30 and all stalls should be set up by then. The parade arrives at 12pm (no vehicle movement can be made within the grounds between 11am and 4.30pm). 

• Trading will cease from 4.00pm and all equipment must be cleared by 5 pm.

• Vehicles must be removed from Lauriston Castle grounds and parked outside.

• No vehicle movement will be allowed into Lauriston Castle or within the castle grounds between 11.00am and 4.30pm. when driving in the grounds there is a speed restriction of 5 miles per hour. 

• You must provide the vehicle registration number of the vehicle you intend to bring. 

• 
All vehicles must follow all traffic regulations and the traffic movement guidance set by the gala stewards.

• The sale of alcohol and vaping products is strictly forbidden. No glass containers should be used on site. 

Insurance

You agree to hold public liability insurance sufficient for any potential liability from your stall with a minimum liability of 1 million for any one claim. You will supply to the committee upon request your insurance certificate. 

You hereby fully and forever release and discharge Davidsons Mains Children’s Gala from any and all claims, damages, losses, liabilities or expenses arising from this Agreement.



Payment for Pitches

Approved food trucks/stalls will be sent a private link to confirm and pay for their booking. If payment in full has not been received, your booking may be cancelled.